Amerisure Programs (AMP) features an equipment and party rental book of business that specializes in insuring customers within this market. While most of our book features small businesses that specialize in the rental and sale of equipment, we are beginning to see more accounts that offer tent rental to their customers. Tent rental has traditionally been plagued by weather related claims, most notably when high winds are involved. With that in mind, we have gathered some best practices that can help small business owners prevent tent losses.
Forecast the Weather and Plan for Contingencies
Understanding the weather where tents are placed is paramount to success. There are multiple weather monitoring resources available to business owners. Apps on your personal cell phone such as The Weather Channel app, and Accuweather are free and easy to download.
There is also more sophisticated weather software available for purchase on your desktop computer. These applications can show radar, wind speeds, and bring you live weather updates in the event of severe weather. In many cases, you can have notifications sent to your phone in the event of high winds, heavy rain, or other adverse conditions. A responsible tent rental operation will decline rental if there is severe weather in the forecast that could potentially take down any tents in its path. Having a proactive approach to severe weather is the easiest way to prevent losses.
Understanding the Topography
Another best practice for tent set up is understanding the topography of where you plan to stake your tent. This includes understanding the layout of the ground you will be working on, such as elevations, tree locations, utility lines, and the direction of the wind. Wind funnels can develop depending on geographic features that can enhance the wind speeds in that area. If not properly identified, tents can easily be lost in a windstorm. You should always call the city (Dial 811 or local utility services) before staking your tent to ensure that no utility lines are hit. Finally, understanding the ground elevations can ensure a more stable set up and anchoring can be added depending on the layout.
Anchoring, Weighting, and Framing
Tents should be staked, weighted, or both no matter the conditions. Stakes should be 24 inches in the ground minimally, with weights and ratchet straps utilized for extra security. A heavy-duty tent will have aluminum framing, with solid rectangular pieces instead of traditional poles. This offers greater “flex” in the event of weather. “Tension frames” should be avoided as they offer very little wind resistance or durability. When setting up, never allow only a single person to set up the tent. Teams of 2-3 people are ideal for a safe and efficient set up.
Employee Training
There are a number of employee training resources available to business owners. Employees can learn through apprenticing on the job, trade schools, and online resources. Amerisure offers a multitude of risk management resources through SafetyConnect®, which can provide valuable information and training to employees. Training should be continuous to keep employees sharp when dealing with tent set ups and take-downs. If you have any questions about your tent rental operations or are looking for additional resources from Amerisure, please contact your agent today.
The materials and information found here are informational resources and do not and should not be construed as direct processional, legal or other advice as to specific facts and circumstances. It is recommend you always seek appropriate professional advice as to your particular circumstances. Amerisure disclaims any and all liability for actions taken by you based on the content of these resources.
